Receptionist

Job description

Victor Energy is seeking a highly motivated and detail-oriented Receptionist to join our team. This position requires a dedicated professional with excellent organizational skills and a strong background in Microsoft Office applications - particularly Excel. The ideal candidate will play a crucial role in supporting the office personnel. This position is office-based out of Nisku, AB.

Responsibilities:

- Greet and welcome visitors in a friendly and professional manner

- Answer phone calls and direct them to the appropriate department or individual

- Schedule meetings and update the boardroom calendar

- Ensure the boardroom is ready and clean for each meeting – work with meeting organizer for instructions

- Assist with general administrative tasks such as filing and scanning documents

- Manage office supplies/coffee supplies

- Manage the employee phone list, and update accordingly

- Manage mail and deliveries - handling all incoming and outgoing mail, couriers, and parcels

- Provide exceptional customer service to internal and external stakeholders

- Maintain the reception area, ensuring it remains clean, organized and presentable

- Oversee general housekeeping, ensuring the offices and kitchen areas are clean, organized, and that the dishwashers are loaded/unloaded daily

- Develop and maintain the Company Receptionist Manual, creating a comprehensive guide to ensure seamless coverage when on days off or holidays

Administrative Responsibilities

- Assist estimating team – download new bids, printing documents, tracking and data entry of new bids and awards

- Assist project managers with printing documents and creating project binders

Requirements

- Minimum 1-year administrative experience

- Strong working knowledge of Microsoft Office applications

- High level of accuracy and attention to detail

- Strong organizational skills

- Excellent Time-management skills - ability to multitask and prioritize

- Reliable means of transportation

- Experience working within the construction industry is an asset

Benefits

- Extended Healthcare Plan (Medical, Disability, Dental & Vision)

- Group RRSP

- Group Life - AD&D - Critical Illness Insurance

- Training & Development

- Employee Assistance Program - Counseling

- Paid Time Off