Administrative Support (Clerk II) - Branch Integrated Support Services (BISS)

Job description

Are you an organized, detail-oriented administrative professional looking to support a dynamic team dedicated to public service? The Parks and Roads Services Branch is seeking an Administrative Support professional to provide critical clerical and operational coordination. Reporting to the Director of Branch Integrated Support Services (BISS), you will balance executive support for leadership with broad administrative backing for the entire section. In this role, you will streamline section communications, coordinate key meetings, track documentation, and manage essential office logistics. Working in our team means bringing our Cultural Commitments to life by being Safe, Helpful, Accountable, Integrated, and Excellent every single day. If you thrive in a collaborative, fast-paced environment and take pride in delivering exceptional service to colleagues and community partners, we want to hear from you! What will you do?

- Manage the Director’s calendar by assessing, prioritizing, and scheduling incoming requests

- Coordinate and track incoming and outgoing correspondence, reports, and inquiries to ensure corporate timelines and records retention standards are maintained

- Provide logistical and administrative support for meetings and committees, including drafting agendas, compiling background materials, taking detailed minutes, and monitoring action items

- Format, draft, proofread, and prepare various memos, publications, presentations, and project reports for consistency and accuracy

- Assist with recruitment processes by scheduling interviews, coordinating candidate logistics, and preparing interview packages

- Process purchase requisitions, reconcile section invoices, manage corporate credit card purchases, and support leased vehicle administrative tasks

- Coordinate office resources, including space arrangements, computer hardware, furniture, equipment maintenance, and supply inventory

- Provide backup reception coverage, handle courier deliveries, and organize section events and gatherings

Qualifications

- High school diploma including business subjects with an emphasis on general office practices, or completion of an office administration certificate

- Minimum two (2) years of operational experience with increasing administrative scope and responsibility

- Demonstrated experience coordinating complex calendars, preparing formal meeting minutes, and drafting professional correspondence

- Working knowledge of records management principles and document retention standards (such as FOIP)

Assets:

- Experience utilizing enterprise systems such as Google Workspace, SAP, Ariba, or PeopleSoft

- Experience coordinating procurement processes, purchase orders, or corporate credit card reconciliations

Skills required for success:

- Exceptional written and verbal communication skills with strong attention to spelling, punctuation, and formatting accuracy

- Proven ability to prioritize competing deadlines, manage multiple priorities, and adapt to changing operational demands

- Strong interpersonal skills to build positive, professional relationships with team members, supervisors, and external collaborators

- Sound judgement, problem-solving skills, and discretion when handling sensitive or confidential information

- Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)

- Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of Employment:

- Hiring is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits Up to 1 temporary position for up to 11 months Hours of Work: 33.75 hours per week Salary Range: $26.640 - $33.081 (Hourly) Recruitment Consultant: AG/SO Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation