Accounts Payable Associate - Vendor Maintenance

Job description

Are you a meticulous accounting professional with a sharp eye for detail and a passion for fraud prevention? As an AP Associate - Vendor Maintenance, you will serve as a key control over the creation and maintenance of vendor accounts within SAP. In this critical role, you will ensure all new vendor setups are properly authorized and verified while providing control over changes to vendor information. By validating requested changes for accuracy, completeness, and compliance, you will protect the City from fraud and maintain effective vendor master data management. If you thrive in an environment that balances rigorous compliance with excellent service delivery, we want you on our team! What will you do?

- Review and validate completed vendor creation forms and supporting source documentation to ensure completeness, accuracy, and compliance before any vendor file is created

- Scrutinize vendor changes such as bank account details, GST, registered legal names, and shareholder ownership to protect the City and the vendor from possible fraud Conduct internet research and directly contact vendors over the phone to confirm bank changes and verify contact information

- Review Electronic Funds Transfer (EFT) requests to ensure accurate void cheques or bank information are provided from legitimate sources

- Maintain accurate, secure, and compliant filing of all vendor supporting documentation, including confidential banking information

- Review blocked vendors and follow up to determine block status (e.g. CRA demand letters, unregistered GST, mergers and acquisitions)

- Follow up with business areas and vendors to gather additional information, resolve discrepancies, and explain vendor setup criteria

- Review vendors for potential close-out

- Perform other related duties

Qualifications

- A recognized accounting certificate from a recognized post-secondary institute

- A minimum of one (1) year of related experience in an accounting environment

Assets:

- Experience specifically within Accounts Payable is highly preferred

- Experience with SAP and Ariba software applications

Skills required for success:

- Knowledge of software applications including SAP, Ariba, Microsoft Office, and Google Workspace (GSuite)

- Knowledge of accounting principles, audit requirements, and legislation regarding accounts payable

- Sustained attention to detail in checking and recording information to prevent fraud and duplicate payments

- Effective oral and written communication skills to liaise with internal collaborators, business areas, and external vendors

- Navigate challenging interactions with frustrated stakeholders professionally and compassionately

- Strong analytical and problem-solving skills to assess the reliability of information and balance service delivery with rigorous internal controls

- Ability to work independently and establish when it is appropriate to escalate issues to leadership

- Alignment to our Cultural Commitments and Leadership Competencies (https://bit.ly/4brRrXm)

- Embracing a culture of equity, diversity, reconciliation and inclusion

Conditions of employment:

- Hire is dependent on a Criminal Records Check (CRC) security clearance that is satisfactory to the City of Edmonton and is a requirement of this position. There may be a cost associated with this requirement

- Applicant maybe tested

Work Environment:

- The weekly hours of work for this position are currently under review and may change at a future time. Any changes will be made in accordance with the City of Edmonton/Civic Service Union 52 collective agreement and the incumbent will be notified in advance

The City of Edmonton values applicants with a diverse range of skills, experiences and competencies, and encourages you to apply. We strive to provide reasonable access and accommodations throughout the recruitment process. To request an accommodation, please contact employment@edmonton.ca. Learn more about our benefits https://bit.ly/COEbenefits Up to 1 temporary full-time position for up to 18 months in accordance with Article 18.02 of the Collective Agreement Hours of Work: 40 hours per week, Monday - Friday Salary Range: $29.924- $37.552(Hourly); $62,481.310 - $78,408.580 (Annually) Recruitment Consultant: KE/SB Edmonton rests in the heart of Treaty Six territory in Alberta and the homelands of the Metis Nation.