Accounts Receivable Specialist I

Job description

About ANA:

Alliance North America was established in 2017 and is proud to be the sole North American supplier of AIRMAN Power Generators, AIRMAN Air Compressors, MAC3 Pneumatic Air tools, and ANA’s exclusive Energy Boss ™ - Hybrid Energy System and Smart load bank system. Our commitment to our customers is to Make their World Easier, by answering the phone, understanding their needs, and taking ownership to provide them solutions. With a large parts inventory and more than 90% of all orders shipping within 24 hours, you never have to worry about spare parts. We help keep your fleet in top condition with our world class Support Department, who are always ready to help and be a resource by providing training on our equipment.

ANA is headquartered in Henderson, Nevada with locations in Cypress, California and Spartanburg, South Carolina. ANA is growing and scaling and we are seeking an Accounts Receivable Specialist to join our growing team in an onsite position in Henderson, NV. The Accounts Receivable Specialist is a critical member of the finance department. You will be responsible for managing and tracking the money owed to the company by its customers or clients. Your primary role is to ensure that payments are collected promptly and accurately, maintaining accurate records, and resolving any issues related to outstanding invoices.

The Accounts Receivable Specialist will manage and maintain the company's accounts receivable records, ensuring the timely collection of outstanding debts, and providing excellent customer service to clients regarding payment inquiries and discrepancies. The position is fully onsite, and the work schedule is weekdays at 8:00 – 5:00pm.

This role reports to the Credit and AR Manager.

Role & Responsibilities:

- Invoice Preparation: Generate and distribute accurate and timely invoices to customers or clients for products or services provided.

- Payment Collection: Monitor and follow up on outstanding customer invoices, ensuring payments are received within specified terms.

- Payment Posting: Record all payment transactions and adjustments in the accounting system, maintaining accurate accounts receivable records.

- Reconciliation: Reconcile discrepancies and resolve customer billing issues, which may include making adjustments, processing refunds, or issuing credit notes.

- Aging Reports: Prepare and analyze accounts receivable aging reports to identify overdue accounts and take appropriate actions for collection.

- Customer Communication: Provide excellent customer service by responding to payment inquiries, addressing customer concerns, and maintaining a positive working relationship with clients.

- Collections: Initiate collection activities for overdue accounts, which may involve sending reminders, contacting customers, or referring cases to a collections agency when necessary.

- Cash Application: Apply payments accurately, matching payments with invoices and ensuring proper allocation.

- Documentation: Maintain organized and complete records of all accounts receivable transactions, including invoices, receipts, and correspondence.

- Reporting: Prepare regular reports on accounts receivable status and provide updates to the finance team and management.

- Compliance: Ensure compliance with accounting and financial regulations and company policies related to accounts receivable.

Qualifications:

- High school diploma or equivalent required. Associate’s or bachelor’s degree in accounting preferred.

- 1+ years of previous experience in accounts receivable or a related financial role.

- Proficiency in accounting software and Microsoft Excel.

- Strong attention to detail and accuracy.

- Excellent communication and customer service skills.

- Problem-solving and reconciliation abilities.

- Knowledge of basic accounting principles.

- Familiarity with relevant financial and accounting regulations.

ANA’s Core Values:

- Root Cause Problem Solving

- Be Creative with Solutions

- Build open and honest relationships

- Build a positive team and family spirit

- Be inclusive

- Look for better ways

- Be humble

- Urgency

Benefits & Perks:

- Competitive pay

- 401k with company contribution

- Medical, Dental, & Vision

- Flexible Spending Account

- Life Insurance

- Voluntary Accident Insurance

- Voluntary Critical Illness Insurance

- Hospital Indemnity Insurance

- Employee Assistance Program

- Employee Appreciation Programs

You must be based in the United States and authorized to work in the U.S. without employer sponsorship. Please be advised that ANA does not provide employment-based visa sponsorship for this position at this time.

ANA is proud to be an Equal Opportunity employer. We do not discriminate based upon race, religion, color, national origin, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender, gender identity, gender expression, transgender status, sexual stereotypes, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.