Leasing Coordinator

Job description

SUMMARY

The Leasing Coordinator will provide administrative support to the lease administration team in the area of lease documentation tracking and recording, receipt and distribution of mails and correspondences, lease documentation scanning and file maintenance. Where required, the Leasing Coordinator abstracts lease documentation and responds to simple lease interpretation requests and/or forwards such requests to relevant lease administration team members

KEY DUTIES & RESPONSIBILITIES

- Act as single point of contact with Property Mgr. on a timely basis for amendments relating to lease buy-outs, lease renewals, terminations & sales with copies of supporting information

- Coordinate the production of all reports including monthly transaction activity reports; distribute reports to external & internal concerned parties. Prepare ad hoc reports, as required

- Assist Leasing/Tenant Relations Mgr. in the preparation of listing agreements & marketing packages for surplus space & other properties

- Coordinate & monitor 3rd party KPIs (3rd party lease index)

- Manage all transaction/lease files to ensure their accuracy, completeness & security

- Provide support to paralegals in the preparation of lease documentation

- Assist the Leasing Director & Leasing/Tenant Relations Mgr. to ensure that the delivery of services meets or exceeds the requirements as set out in the contract & complies with internal BGIS policies & standard operating procedures

- Manage & maintain the integrity of the RealLease Database

KNOWLEDGE & SKILLS

- More than 1 year experience of commercial lease abstraction or property administration work experience with a community college diploma preferably in accounting, business administration or law clerk studies

- Administrative and organizational skills. Attention to detail.

- Computer skills in spreadsheet, database, and word processing applications

- Familiarity with leases.

- Strong customer focus and a total commitment to customer satisfaction

- Strong team player

- Strong time management skills

Licenses and/or Professional Accreditation

- None required

This is a regular, full-time position with a salary range of $52,864 - $66,080per annum. The starting salary will be based on the successful candidate’s competencies, including but not limited to experience, education, professional designations and performance related to this role.

#LI-Hybrid

BGIS is a global leader in integrated facility management services. With a combined team of over 10,000 globally, BGIS relentlessly focuses on delivering innovative service solutions that create value for its clients. Globally, BGIS manages over 50,000 facilities totaling more than 600 million square feet across several markets including government, higher education, utilities, telecommunications, financial services, oil & gas, healthcare and cloud enterprise. In addition to managing a diverse portfolio of corporate offices, retail, colleges, hospitals and industrial assets, BGIS is a world leader in the management of data centers and other critical environments.

At BGIS we believe that diversity and inclusion is a key business driver, such that we never lose sight of its importance as it is woven into the fabric if our organization. We are committed to maintaining a barrier-free recruitment process by providing equal employment opportunities through recruiting and retention of individuals of all backgrounds. We recognize that promoting diversity is an essential component of our continuing pursuit for organizational success!

BGIS is an equal opportunity employer, and we welcome you to apply for a position with us! If you require accommodation during the recruitment process, please contact us at askPC@bgis.com. Upon request for accommodation, we will consult with the applicant in question and provide, or arrange for the provision of, a suitable accommodation in a manner that takes into account the applicant's accessibility needs due to disability.

We value transparency in our hiring processes. Please note, artificial intelligence may be used in certain stages to screen, assess, or select applicants, however, a human reviewer makes all final decisions. This posting is for a future vacancy.