Admin Executive

Job description

Administrative & Reception Support (Executive level)

- Ensure smooth daily office operations by providing administrative and reception support in accordance with company policies and guidelines.

- Assist in implementing and maintaining administrative procedures to improve workflow and operational efficiency.

- Handle front desk duties, including welcoming visitors, attending to incoming calls, managing couriers and deliveries, and maintaining a professional reception area.

- Manage multiple administrative tasks efficiently, prioritize assignments, and ensure timely completion with accuracy and proper follow-up.

- Maintain accurate administrative records, filing systems, documentation, and trackers, ensuring information is properly updated and organized.

- Assist in managing office supplies, stationery, pantry items, and other office necessities, including monitoring stock levels and coordinating purchases.

- Coordinate with vendors, contractors, and building management on office maintenance, repairs, cleaning services, and other facility-related matters.

- Support the preparation and processing of invoices, purchase requests, expense claims, and other administrative documentation.

- Assist in arranging meeting rooms, coordinating meeting logistics, and ensuring facilities are properly maintained and ready for use.

- Provide administrative support for company secretarial (COSEC) matters, including document preparation, coordination, filing, and follow-ups as instructed.

- Support the planning, preparation, and execution of company events, employee engagement activities, and other internal functions.

- Demonstrate initiative and responsibility in handling assigned tasks independently with minimal supervision, while maintaining effective communication and teamwork.

- Undertake ad hoc administrative duties and other assignments as required by management.

Requirements

- Possess at least a Bachelor's degree in Business Administration or a relevant field.

- Prefer minimum 1–2 years of relevant experience in office administration or a similar role.

- Basic knowledge of administrative management practices and office procedures would be an advantage.

- Convincing computer-literacy and tech-savvy level. Proficient in Microsoft Office applications, including Word, Excel, PowerPoint, and Outlook.

- Good written and verbal communication skills in English, Mandarin, and Bahasa Malaysia.

- Well-organized, detail-oriented, and able to multitask, prioritize tasks, and meet deadlines effectively.

- Good communication, interpersonal, and teamwork skills with a positive working attitude.

- Proactive, responsible, and resourceful, with good problem-solving skills and the ability to work independently.

- Adaptable, willing to learn, and open to feedback and continuous improvement.

- Prior experience in a shared services corporate environment, or the financial services industry would be an added advantage.

Benefits We offer a comprehensive and holistic work experience and package as follows:

- Competitive compensation & benefits.

- Performance bonus

- Convenient Access to Public Transport

- Exam/Certification Sponsorship

- Career Development Opportunities in the Financial Services Industry

- Company Team Building & Bonding Activities

- Free-Flow Pantry Snacks & Drinks

- Dynamic, Multinational Working Environment

Please note that only short-listed candidates will be contacted. Thank you.